Honorary Minuting Secretary
Tenure
The minuting secretary will be appointed for two years and may seek re-election to office for a maximum of three terms.听听
Notice period 鈥� to allow the Association time to appoint a replacement, six months notice is required听 听听
Time commitment听
听Attendance at meetings in person or virtual:听
- NEC x four per year鈥�听
- Steering group x hour per year鈥�听
- AGM once per year鈥�听
Others by agreement with Steering Group members with regard to Association Business鈥�听
Additional time as required to participate in steering group activity between meetings- possible decision making/ workstream business/meetings/activities鈥�听
Main purposes of role听
The Honorary Minuting Secretary shall be responsible for the taking of minutes or notes of meetings pertaining to SG, NEC, the AGM and any other association business deemed necessary and the publishing and distribution thereof.听
Key tasks听听
Minute and note taking:听
- take minutes at NEC and notes at Steering Group meetings鈥�听
- note key Action Points/queries and decisions made at SG and NEC meetings听
- take minutes at the Annual General Meeting鈥�听
- publish and distribute minutes and notes via the National Executive Officer in a timely manner and preferably within ten working days鈥�听
Other duties:听
- Please note that as this is an elected post the holder is a fully participant member of the Steering Group and National Executive Council.鈥�听
- The post holder may therefore be required to undertake additional duties as a member of SG and NEC.听听
- These may include duties such as timely engagement with consultations, responses from SG or NEC , attendance at additional meetings and any other duties as required.听
Key outcomes
- Notes of meetings and minutes where required are clear, concise and represent a true record of the proceedings in the case of minutes.听
- Notes and minutes are produced in a timely manner and at least within 10 days of the meeting听
- Any Key Actions are recorded and shared with the NEO听听
- Any additional note 鈥� taking may be requested at the discretion of the NEO or President听
Responsible for staff/equipment听听听
N/A
Reports to
Steering Group and NEC听
Honorarium听
拢300.00 pa
Recommended knowledge and experience
- Good note taking and minuting skills听
- Good understanding of the way 91原片 works and the roles and responsibilities within 91原片听
- Relevant knowledge and experience to enable full participation as a member of SG and NEC.听
Created Sept 2024
Review Sept 2025
