91ԭƬ

Average two hours per month

• Co-ordinate and distribute agenda for meetings

• Minute committee meetings and distribute to participants; update action points before next meeting

• Book speakers/session leaders for events

• Liaise with committee members over progress of event planning, designated tasks, etc.

• Manage and facilitate the induction and training of new committee members.

• Co-ordinate and organise other meetings as required, such as AGMs

• Ensure compliance with Association Code of Conduct, GDPR, etc

• Keeping files of past minutes and reports in the specified 91ԭƬ Teams R/N folder

• Informing committee members and 91ԭƬ NEO/Admin know when and where the next meeting is and what it is about

• Assist with preparing agendas for meetings with the Chair

• Writing and receiving communications via the specified R/N email address on behalf of the group

• Keeping members informed of what correspondence has been sent out and received

• Keeping 91ԭƬ NEO/Admin aware of any membership changes regarding bounce-back emails Ìýand email changes informed by the member

• Ensuring membership contacts are deleted once Study Day activities, etc have been completed

2. Communication to members Ìýand others is timely and in line with 91ԭƬ policies, eg GDPR, House style/positive use of language

3. The professional knowledge and experience of the post holder is extended

• Experience of team meeting work and procedures.

• Minute-taking experience

• Good communication and interpersonal skills

• Impartiality, fairness, and the ability to respect confidences

• Approachable and sensitive to the feelings of others

• Well organised and an eye for detail

• Ability to work well with the Chair

• Good time-keeping